Our privacy commitment
Body Brave is committed to maintaining the accuracy, security and privacy of the personal information that we collect from our clients, donors, volunteers and other individuals from whom we collect personal information (“you”) in accordance with applicable privacy laws.
What is personal information?
Canadian privacy laws define personal information broadly as information about an identifiable individual or as information that allows an individual to be identified. For the purposes of this policy, personal information means information about an identifiable individual as defined from time to time in applicable privacy laws. Generally speaking, personal information does not include what is considered to be business contact information: your name, title or position, business address, telephone number, fax number or email address.
What personal information do we collect?
The types of personal information that Body Brave may collect about you includes your email address, name, home or work address, postal code and phone numbers. Body Brave may also collect anonymous demographic information such as your age, gender, marital status and program preferences. Such information is used by Body Brave to provide general statistics regarding the use of our services and to determine appropriate services.
Why do we collect your personal information?
In general Body Brave may collect, use and disclose your personal information for the following purposes:
(a) to register you for our services (groups, workshops or other events)
(b) to understand your needs and assist in serving you better
(c) to send you information such as newsletters, events information, invitations, updates or to invite you to recognition or information sessions
(d) to administer your donation and contact you about renewal
(e) to respond to your information requests
(f) to thank donors and, with their consent, to recognize their gift
(g) as permitted by, and to comply with, any legal or regulatory requirements or provisions; and
(h) for any other purpose to which you consent.
To whom do we disclose your personal information?
From time to time, Body Brave may disclose your personal information to:
(a) service providers, including an organization or individual retained by Body Brave to perform functions on its behalf, such as data processing, document management and office services
(b) a person who, in the reasonable judgment of Body Brave, is providing or seeking the information as your agent
(c) any other third party or parties, where you consent to such disclosure or where disclosure is required or permitted by law.
Where do we store your personal information?
How do we protect your personal information?
Privacy and our website
(b) Online communications – In order to provide our website visitors with a service or information, visitors may voluntarily submit personal information to us for purposes such as asking a question, obtaining information, reviewing or downloading a publication or participating in a seminar or other event. If you are known to Body Brave as a registered user of an online service, we may combine and store personal information about your use of our website and the online information you have provided with certain other online and offline information we may have collected.
(c) Email communications – Occasionally, we may send marketing or promotional email communications to you with information that may be useful, including information about Body Brave and other third parties with whom we have a relationship. We will include instructions on how to unsubscribe and inform us of preferences if you decide you do not want to receive any future marketing or promotional emails from Body Brave.
(d) Links – Our website may contain links to other websites which are provided as a convenience only. Visitors are advised that other third party websites may have different privacy policies and practices than Body Brave, and Body Brave has no responsibility for such third party websites.
(e) Online store- Please read the privacy statement specific to our online store:
To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed.
If you provide us with your credit card information, the information is encrypted using secure socket layer technology (SSL) and stored with a AES-256 encryption. Although no method of transmission over the Internet or electronic storage is 100% secure, we follow all PCI-DSS requirements and implement additional generally accepted industry standards.
Age of Consent
By using this site, you represent that you are at least the age of majority in your state or province of residence, or that you are the age of majority in your state or province of residence and you have given us your consent to allow any of your minor dependents to use this site.
How can you obtain access to your personal information?
Upon your written request, and subject to certain exceptions, Body Brave will inform you of the existence, use and disclosure of your personal information and will give you access to that information. Access requests should be sent to Body Brave using the contact information outlined below.
If access to your personal information is denied, Body Brave will notify you in writing, give reasons for the denial, and inform you of the recourses open to you. If access is granted, Body Brave will give you a reasonable opportunity to review your personal information. Your personal information will be provided to you in an understandable form within a reasonable time, generally within 30 days. Body Brave may extend such 30 day period by up to an additional 30 days if meeting the time limit would unreasonably interfere with the activities of Body Brave or the time required to undertake any consultations necessary to respond to your request would make the time limit impracticable to meet. You will be able to challenge the accuracy and completeness of your personal information and have it amended as appropriate.
For more information, please contact:
Sonia Kumar-Seguin, Chief Executive Officer
1047 Main Street East, Hamilton, ON
Canada, L8M 1N5